Posted:

3 March 2025

Job TitleSales Office AdministratorDepartment Sales & PurchasingReports toDirector of Sales & PurchasingLocationDublin, Rathcoole

Company Profile

EirTrade Aviation Ireland Limited is an aviation asset trading and management company. Founded in 2010, EirTrade provides specialist services to the airline and aircraft leasing community worldwide.

With 110 employees and operations in Ireland, Spain, USA, and Asia, EirTrade’s role is to optimise client asset value through a variety of services, which include:

  • Aircraft Storage and Disassembly
  • Engine, Aircraft and Parts Trading
  • End of Life Program Management
  • Consignment Programs
  • Technical Storage
  • Technical Services – Back to Birth & Current Market Asset Valuations

Job Summary

We are looking for a detail-oriented and proactive Sales Office Administrator to support our sales & purchasing teams in the aviation spare parts industry. This role involves handling administrative tasks, managing order processing, coordinating with customers and suppliers, and ensuring smooth office operations. The ideal candidate will have strong organizational skills, excellent communication abilities, and experience in a sales or administrative role.

Responsibilities

  • Assist the sales team with processing sales orders, purchase orders, and invoices
  • Assist with the processing/tracking of exchange orders, ensuring timely delivery and EirTrade QA standards are being met at all times
  • Follow up on orders with internal and external stakeholders to ensure timely delivery and customer satisfaction
  • Coordinate with suppliers and logistics partners to track shipments, ensuring costs are billed correctly
  • Assist managers in resolving any order discrepancies or issues with customers and vendors
  • Prepare sales / purchasing / stock reports for internal and external use
  • Handling of general office administration to support the team, managers & directors

What we are looking for:

  • Aviation experience preferred but not essential
  • Previous experience in sales administration, office management, or a similar role is an advantage
  • Experience using Salesforce/Avsight is an advantage
  • MS Office skills with intermediate/advanced proficiency in MS Excel
  • Excellent communication and interpersonal skills with the ability to interact at all levels of the company and with external parties
  • Capacity to apply common sense and pragmatism as required
  • Ability to apply integrity and good practice across all activities and initiatives
  • Strong numerical ability and excellent attention to detail
  • Strong work ethic, work well under pressure and possess a determination to exceed goals
  • Strong organizational and multitasking skills

What you will get in return:

  • A competitive salary commensurate with experience
  • Full Educational Support Package
  • Subsidised health insurance
  • Subsidised gym / health club membership
  • Taxsaver travel ticket
  • Bike to work scheme
  • Death in service benefit
  • Parking
  • A collaborative and forward-thinking working environment
  • Ongoing training and professional development

How to apply:

You must have the right to work in Ireland at the time of interview. Candidates must have own transport and the ability to work at our Head Office in Rathcoole, Dublin.
Please send your CV and brief cover letter to careers@eirtradeaviation.com

EirTrade Aviation is an equal opportunity employer.

Agencies: Please note that we are not working with agencies on this role.

Candidates: Only candidates who apply through careers@eirtradeaviation.com will be considered. We do not process CV’s submitted via LinkedIn messages or that are forwarded to multiple staff in EirTrade Aviation.

This role does not offer sponsorship. Candidates should be fully eligible to work in Ireland at time of applying.